====== Privacy Policy - PookyEvent ======

**Last Updated:** June 14, 2026

===== 1. Introduction =====

PookyEvent ("we," "us," "our," or "Company") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Discord bot, REST API, and web-based administration dashboard (collectively, the "Service").

===== 2. Information We Collect =====

==== 2.1 Discord User Information ====
  * Discord User ID
  * Discord Username and Discriminator
  * Discord Avatar URL
  * Server/Guild IDs where the bot is used

==== 2.2 Event Data ====
  * Event names and descriptions
  * Event dates and times
  * Event status (open, closed, completed)
  * Event configuration and settings

==== 2.3 Signup Information ====
  * Your role selections for events
  * Your signup status (signed up, on bench, waiting, absent)
  * Preferred and alternative role assignments
  * Signup timestamps

==== 2.4 Guild/Server Data ====
  * Guild/Server names and IDs
  * Guild configuration settings
  * Admin and moderator assignments
  * Custom role configurations

==== 2.5 Usage Data ====
  * API request logs (without sensitive information)
  * Feature usage statistics
  * Error and performance metrics
  * Bot command usage

===== 3. How We Use Your Information =====

We use the collected information for:
  * Event creation, management, and coordination
  * Player role assignment and signup management
  * Discord bot functionality and integration
  * Service improvement and optimization
  * Security and fraud prevention
  * Communication regarding events and service updates

===== 4. Data Storage and Security =====

  * **Storage Location**: Event data is stored in a secured database on our servers
  * **Encryption**: Sensitive data is encrypted at rest
  * **Access Control**: Only authorized administrators can access personal data
  * **Backup**: Regular backups are maintained for data recovery purposes

===== 5. Data Retention =====

  * **Event Data**: Retained until event completion and for 30 days thereafter
  * **User Signup Data**: Retained for the duration of event participation
  * **User Requests**: Personal data can be deleted upon user request (see Section 8)
  * **Logs**: Server logs are retained for 90 days for security purposes

===== 6. Third-Party Access =====

  * **Discord**: The Service requires Discord API access. Data shared with Discord follows Discord's own Privacy Policy
  * **Service Providers**: We do not sell, trade, or transfer personal information to third parties
  * **Legal Requirements**: We may disclose information if required by law or to protect our rights

===== 7. Your Rights =====

==== 7.1 Access ====
You have the right to request access to the personal data we hold about you.

==== 7.2 Correction ====
You have the right to request corrections to inaccurate data.

==== 7.3 Deletion ====
You have the right to request deletion of your personal data, except where we are required to retain it for legal reasons.

==== 7.4 Data Portability ====
You have the right to request your data in a portable format.

===== 8. Exercising Your Rights =====

To exercise any of the rights mentioned above, please contact the administrators through:
  * Discord server support channels
  * Direct message to administrators
  * Support email (if provided)

Requests will be processed within 30 days.

===== 9. GDPR Compliance =====

For users in the European Union, PookyEvent complies with the General Data Protection Regulation (GDPR):
  * We only process data with valid legal basis (consent, contractual obligation, or legitimate interest)
  * We implement Data Protection by Design principles
  * We conduct Privacy Impact Assessments for new features
  * We maintain records of processing activities

===== 10. Cookie Policy =====

The Service does not use cookies on the Discord bot. The web administration dashboard may use session cookies for authentication purposes only.

===== 11. Children's Privacy =====

The Service is not intended for children under 13 years of age. We do not knowingly collect information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will delete such information immediately.

===== 12. Changes to This Privacy Policy =====

We may update this Privacy Policy periodically. Changes will be effective immediately upon posting to the Service. Your continued use of the Service indicates your acceptance of the updated Privacy Policy.

===== 13. International Data Transfers =====

Your data may be transferred to, stored in, and processed in countries other than your country of residence. By using the Service, you consent to such transfers.

===== 14. Contact Us =====

If you have questions about this Privacy Policy, please contact us through:
  * Discord server support channels
  * Administrator direct message
  * Support communications in the Discord server

----

**Last Updated: June 14, 2026**

**By using PookyEvent, you acknowledge that you have read and agree to this Privacy Policy.**